Administrative Back-Office Assistant - Casablanca

Role Summary

The Administrative Back-Office Assistant will support the company's commercial and logistics operations, ensuring efficient handling of administrative processes, documentation, orders, and communication with suppliers, customers, and internal teams. The main goal is to guarantee accuracy, organization, and timely execution of all tasks related to purchasing, sales, and shipments.

Key Responsibilities

Administrative Management

• Input, update, and monitor orders in the system
• Issue and organize invoices, delivery notes, transport documents, contracts, and other commercial documentation
• Maintain organized physical and digital archives

Commercial Support

• Assist the sales team in preparing commercial proposals
• Track order status and respond to customer inquiries
• Update product data, pricing, and commercial conditions

Logistics Support

• Coordinate with warehouse staff and transport partners to ensure timely deliveries
• Record and monitor stock movements
• Verify logistics documentation (delivery notes, certificates)

Requirements

• High school diploma or technical course required; higher education in Administration, Management, or similar areas is a plus
• Previous experience in administrative roles, preferably in the food, agricultural or transportation sector
• Bilingual (French - English) - fluent level required
• Basic understanding of logistics and commercial documentation
• Proficiency in MS Office (Excel required)
• Familiarity with ERP management systems (e.g., PHC, Primavera, SAP, or similar)
• Ability to work with large volumes of data
• Strong organizational skills and attention to detail
• Excellent verbal and written communication
• Proactive, responsible, and able to work independently

Contract Details

This is a permanent contract (CDI) position based in Casablanca, working on-site for a leading client in raw materials trading for food and feed production.