Import-Export Coordinator

Import-Export Coordinator

Coordinate import and export shipments for a larger site and monitor related administrative processes from order execution to delivery of goods.

Core Responsibilities

Export administration

• Prepare all documents required for shipment upon customer order confirmation and internal release approval.
• Validate pricing information and coordinate release of invoices.
• Prepare application for and administer export licenses, agreements and amendments required by regulations, and manage renewals or re-applications.
• Monitor data entry of shipment information into the SAP shipping module and activate billing upon confirmation of delivery.
• Provide day-to-day shipment tracking, customer service and problem resolution for exception orders.
• Work with customs broker(s) to ensure all required customs clearance procedures and documentation are complied with.
• Monitor compliance of all documentation with export regulations, as well as inspections conducted by certification firms.

Import administration

• Track shipments on a daily basis and address delivery issues with relevant parties (suppliers, customs, transporters).
• Work with customs broker(s) to ensure all required customs clearance procedures and documentation are complied with.
• Check conformity of import documents for correct values, commodity classifications, tariff codes and authorizations, and record delivery in SAP.
• Participate in creating reports or records on potential or verified non-compliance matters.
• Assist with internal and/or external audits and assessments.

Miscellaneous

• Maintain records of import and export shipping documents to ensure accuracy and compliance with regulatory requirements.
• Keep current with local import/export regulations.

People management

• May lead a small team of shipment administrators.
• Monitor, advise and provide training to shipping staff on the interpretation of import/export laws and regulations, applicable policies and procedures, and product classification.

Academic Background

• Vocational diploma in logistics (Bachelor degree preferred)

Professional Experience

• 2 to 4 years of experience in shipping/logistics in a manufacturing environment
• 0 to 2 years of experience in people management

Technical Skills

• Basic knowledge of warehouse process flow
• Proficiency in shipping and receiving regulations and protocol
• Good knowledge of transportation supplier landscape
• Good knowledge of material/product safety/security norms and regulations
• Good knowledge of production process flow and scheduling
• Solid IT skills (SAP preferred, MS Office)
• Expertise in regulations applicable to import/export

About Givaudan

Join us and celebrate the beauty of human experience. We value the different perspectives that come from diverse cultures, backgrounds and experiences, and everyone is warmly welcomed regardless of race, gender identity, sexual orientation, age, disability, culture, religion or any personal circumstances.