Administrative Assistant - Finance Department

Ifrane, Fès-Meknès

Publié il y a moins de 17 jours

Décryptage du poste par Postule AI

Résumé du rôle

Al Akhawayn University seeks an Administrative Assistant for its finance department in Ifrane, Morocco. This role provides crucial support to the finance team and OBS director, involving schedule management, financial document handling, communications, and administrative coordination. The ideal candidate holds a bachelor's or master's degree in Management, Communication, Finance, or related field with 2-5 years of experience, strong organizational skills, Office 365 proficiency, and excellent communication abilities.

Exigences clés (estimation)

Manage schedules, meetings, and appointments for the OBS director; coordinate meeting logistics including room bookings and materials preparation
Handle documentation and filing of financial records; organize and maintain physical and electronic files for accessibility
Serve as point of contact for internal and external communications; assist with financial reporting and data entry
Monitor and order office supplies; sort and distribute incoming/outgoing mail and bank documents
Perform other administrative duties as assigned and needed

Compétences

Office 365 software proficiencyDetail-oriented and organized approach to workEffective written and verbal communicationCustomer service orientationTime management and multitasking abilityDocument management and filing expertise

Niveau estimé

This position requires 2-5 years of professional experience, typically at the early-to-mid career level. Candidates should have demonstrated experience in administrative support, finance operations, or similar roles within an educational or corporate environment.

Attributs détectés par l’IA (si absents de l’offre)

Type de poste: Autre
Mode de travail: Sur siteConfiance 80%
Niveau d'expérience: 1–3 ansConfiance 90%
Fonction: Administration / Office managementConfiance 95%
Secteur: ÉducationConfiance 95%
Niveau d'études: Licence / Bac+3Confiance 85%
Langues: Anglais, FrançaisConfiance 75%

Cette analyse a été générée automatiquement par Postule AI à partir de l'offre.

About Al Akhawayn University

Al Akhawayn University, inaugurated in 1995, is a premier liberal arts institution located in Ifrane, Morocco's Middle Atlas Mountains. The university offers a uniquely international educational experience with a strong emphasis on English-language academics, residential campus life, and global student engagement.

Role Overview

The Administrative Assistant in the finance department provides essential administrative support to ensure smooth operation of financial tasks and processes. This position serves as a key support function for the finance team and the OBS director, managing schedules, communications, records, and various administrative duties.

Main Responsibilities

Manage schedules, meetings, and appointments for the OBS director and coordinate meeting logistics including room bookings and materials preparation
Handle documentation and filing of financial records and workflows; organize and maintain both physical and electronic files for easy accessibility
Serve as a point of contact for internal and external communications and assist with financial reporting and data entry
Monitor and order office supplies for the finance department; sort, distribute incoming mail and prepare outgoing correspondence
Handle bank documents by sorting, distributing incoming documents and preparing outgoing ones

Key Requirements

Bachelor's or Master's degree in Management, Communication, Finance, or related field
2-5 years of professional experience
Proficiency with Office 365 software
Detail-oriented with strong organizational and reliability skills
Excellent communication abilities and customer service orientation

Key Challenges

This role requires managing confidentiality, multitasking, time management, and maintaining effective communication across multiple stakeholders.

Performance Indicators

Meeting coordination efficiency
Accuracy and timeliness of document filing and retrieval
Response time to requests
Quality of file tracking and organization
Task prioritization and time utilization

Cette description d'emploi a pu être reformatée par Postule pour améliorer sa lisibilité et sa présentation. Le contenu et les informations restent fidèles à l'offre d'emploi originale. .

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