Procurement Administrative Assistant

About Al Akhawayn University

Inaugurated in 1995 by His Majesty King Hassan II and Crown Prince Abdallah bin Abdel-Aziz of Saudi Arabia, Al Akhawayn University offers a classic American liberal arts educational experience on a modern campus in Morocco's Middle Atlas Mountains.

• A uniquely international common core program for all undergraduate students
• Rich academics in English, encouraging choice and experimentation
• Safe, exciting residential student life with over 96% of undergraduates living on campus
• Located in Ifrane, with easy access to major cities such as Rabat, Casablanca, Fez, and Meknes

Position Overview

The Procurement Administrative Assistant assists the Director in maintaining up-to-date workflow management and ensuring coordination between the different purchasing units.

Main Responsibilities

• Plan, establish priorities, organize, and manage the secretarial and clerical functions of the office
• Coordinate with AUI's different departments and services, ensuring adequate and timely flow of information and follow-up
• Draft, type, and format a variety of correspondence including letters, faxes, and memoranda
• Control action on all incoming and outgoing office correspondence and communications
• Maintain the Manager's calendar and schedule appointments
• Establish and maintain the office filing system, periodically retiring files and records to the archiving system
• Prepare and submit tax exemption files to tax services
• Receive, record, and dispatch purchase requests to purchasers
• Perform the duties of purchaser when needed
• Assist in launching and developing projects
• Process and follow up the office's budget
• Perform other tasks and duties as assigned

Required Qualifications

• Bachelor's degree or equivalent (preferred: Economics or Business Administration)
• Previous working experience in a job-related position
• Good knowledge of administrative and clerical procedures and systems
• Good verbal and written communication skills in English, French, and Arabic
• Good customer service orientation skills
• Ability to prioritize work, take initiatives, and handle multiple tasks with minimal supervision
• Team spirit, time management, stress tolerance, and commitment
• Ability to adapt to different work situations and collaborate effectively with cross-functional teams
• Positive attitude and ability to plan and adapt to change

Application Process

Deadline: January 30th, 2026, at midnight

Qualified applicants are invited to submit a letter of application and a CV to: [email protected]

Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.