Procurement and Travel Assistant

Rabat, Rabat-Salé-Kénitra

Publié il y a moins de 3 jours

Décryptage du poste par Postule AI

Résumé du rôle

UN Women (UNDP Morocco) seeks a Procurement and Travel Assistant to support procurement and travel operations for the Country Office, UNDP projects, and UN agencies. The role involves managing purchase orders, organizing procurement processes, processing travel authorizations and claims, maintaining filing systems, and providing training on procurement and travel policies. The position requires 1-4 years of relevant experience depending on education level, fluency in Arabic and French, and proficiency in MS Office and Online Booking Tools.

Exigences clés (estimation)

Create and manage purchase orders for procurement and travel activities
Support procurement processes including RFQ, ITB, and RFP preparation, quotation receipt and evaluation
Process travel authorizations, travel claims, and expense reports following UN travel policies
Coordinate between requisitioners, bidders, and travel agents for queries and service delivery
Maintain filing systems, extract data, and provide audit support
Provide training and knowledge sharing on procurement and travel policies and best practices

Compétences

Procurement and travel services managementMS Office software and Online Booking Tools (OBT) proficiencyKnowledge of UN travel policies, procedures, and ERP travel modulesData extraction and filing system managementArabic and French fluency with working English knowledgeEvent management and logistics coordinationCIPS Level 2 certification (highly desirable)

Niveau estimé

Entry to mid-level position requiring 1-4 years of relevant procurement or travel services experience depending on education level. Candidates with bachelor's degrees need minimum 1 year, while those with high school diplomas need 4 years of progressively responsible experience.

Attributs détectés par l’IA (si absents de l’offre)

Type de poste: full-time
Mode de travail: Sur siteConfiance 100%
Niveau d'expérience: 1–3 ansConfiance 85%
Fonction: AchatsConfiance 95%
Secteur: Secteur publicConfiance 90%
Niveau d'études: BacConfiance 80%
Langues: Arabe, Français, AnglaisConfiance 95%

Cette analyse a été générée automatiquement par Postule AI à partir de l'offre.

About the Role

UNDP Morocco is seeking a Procurement and Travel Assistant to provide excellent support in procurement and travel operations. Working under the direct supervision of the Procurement Associate and the Operations Coordinator, you will provide a variety of office, agency and project support services in close collaboration with UNDP Programme, Operations, and Projects teams, as well as other United Nations agencies.

Main Responsibilities

Create and manage purchase orders for procurement and travel activities
Support procurement processes including preparation of RFQ, ITB, and RFP documents, receipt and preliminary evaluation of quotations and bids
Process travel authorizations, travel claims, and expense reports in line with UN travel entitlements and policies
Coordinate with requisitioners, bidders, and travel agents to ensure queries are addressed and high-quality services are delivered
Maintain filing systems, extract data from internal and external sources, and assist in audit provisions
Provide training and knowledge sharing on procurement and travel policies, systems operations, and best practices

Key Requirements

Minimum 4 years of relevant experience in procurement or travel services (with high school diploma) or 1 year (with bachelor's degree)
Secondary education required; bachelor's degree in Business Administration, Management, Economics or related field is an asset
Fluency in Arabic and French; working knowledge of English is an asset
Proficiency in MS Office software and Online Booking Tools (OBT)
CIPS Level 2 certification is highly desirable
Knowledge of ERP travel and expense modules, UN travel documents, and travel policy procedures

Core Competencies

Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Learn Continuously: Goes outside comfort zone, learns from others and supports their learning
Adapt with Agility: Adapts to change, handles ambiguity constructively, remains flexible
Engage and Partner: Demonstrates understanding towards others and forms positive relationships

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