Simera

Administrative Coordinator (Remote)

Casablanca

CDI / Temps pleinTélétravail1–3 ansAnglaisAdministration / Office managementCabinet de recrutement

L’essentiel du poste

Résumé par Postule AI

Remote Administrative Coordinator role at Simera, responsible for managing daily administrative operations, coordinating schedules and communications across teams, maintaining records and documentation, and supporting managers with operational needs. Requires 1-3 years of administrative experience, strong organizational skills, proficiency with Microsoft Office or Google Workspace, and English language capability.

Vos missions

  • Coordinate daily administrative activities and support business operations across teams
  • Manage calendars, meetings, appointments, and schedules for multiple stakeholders
  • Organize and maintain digital files, documents, records, and databases
  • Prepare, update, and distribute reports, presentations, and other business documents
  • Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion
  • Identify process gaps and recommend improvements to increase administrative efficiency

Profil recherché

  • You have 1-3 years of experience in administrative coordination or office administration
  • You excel at managing multiple priorities and meeting tight deadlines in fast-paced environments
  • You are detail-oriented, organized, and proactive with strong communication skills
  • You are comfortable working independently in a remote setting with digital tools
  • You speak English fluently and can coordinate with international teams

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About the Role

We are seeking a highly organized and proactive Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

Main Responsibilities

  • Coordinate daily administrative activities and support business operations
  • Manage calendars, meetings, appointments, and schedules for teams and stakeholders
  • Coordinate communication and information between internal teams and external contacts
  • Organize and maintain digital files, documents, records, and databases
  • Prepare, update, and distribute reports, presentations, spreadsheets, and other documents
  • Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion
  • Assist with onboarding, team coordination, and other internal administrative processes
  • Manage routine emails, requests, and inquiries and direct them to appropriate teams
  • Coordinate meetings, calls, events, and other business activities
  • Assist with invoices, expense tracking, purchase requests, and administrative processes when required
  • Identify process gaps and recommend improvements to increase administrative efficiency
  • Maintain confidentiality when handling sensitive company and business information

Required Skills

  • Excellent verbal and written communication skills
  • Strong organizational and coordination abilities
  • Excellent attention to detail and accuracy
  • Strong time-management and prioritization skills
  • Ability to manage multiple tasks and deadlines simultaneously
  • Proficiency with Google Workspace or Microsoft Office
  • Strong problem-solving and follow-up skills
  • Ability to work independently, take initiative, and adapt to changing priorities

Key Requirements

  • Previous experience in administrative coordination, office administration, operations, or executive assistance
  • Experience coordinating schedules, meetings, documents, and administrative processes
  • Strong computer and digital skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Ability to work independently and collaborate effectively with remote teams
  • Reliable internet connection and suitable setup for remote work
  • English proficiency required for coordination with English-speaking teams and stakeholders

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