Administrative Coordinator (Remote)

About the Role

We are seeking a highly organized and proactive Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

Main Responsibilities

• Coordinate daily administrative activities and support business operations
• Manage calendars, meetings, appointments, and schedules for teams and stakeholders
• Coordinate communication and information between internal teams and external contacts
• Organize and maintain digital files, documents, records, and databases
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion
• Assist with onboarding, team coordination, and other internal administrative processes
• Manage routine emails, requests, and inquiries and direct them to appropriate teams
• Coordinate meetings, calls, events, and other business activities
• Assist with invoices, expense tracking, purchase requests, and administrative processes when required
• Identify process gaps and recommend improvements to increase administrative efficiency
• Maintain confidentiality when handling sensitive company and business information

Required Skills

• Excellent verbal and written communication skills
• Strong organizational and coordination abilities
• Excellent attention to detail and accuracy
• Strong time-management and prioritization skills
• Ability to manage multiple tasks and deadlines simultaneously
• Proficiency with Google Workspace or Microsoft Office
• Strong problem-solving and follow-up skills
• Ability to work independently, take initiative, and adapt to changing priorities

Key Requirements

• Previous experience in administrative coordination, office administration, operations, or executive assistance
• Experience coordinating schedules, meetings, documents, and administrative processes
• Strong computer and digital skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work independently and collaborate effectively with remote teams
• Reliable internet connection and suitable setup for remote work
• English proficiency required for coordination with English-speaking teams and stakeholders