ScaleJet | eCommerce HR agency

Executive Assistant to CEO (eCommerce)

Rabat

CDI / Temps pleinTélétravail1–3 ansAnglaisAdministration / Office managementE-commerce

L’essentiel du poste

Résumé par Postule AI

Executive Assistant role supporting the CEO of an eCommerce company (voilechic.com) with a 50/50 blend of personal and business administrative tasks. Requires proactive anticipation of needs, strong organizational skills, and ability to work independently in a remote environment. Must be available 9 AM–6 PM EST with cultural awareness of Islamic and Western practices. eCommerce experience is highly desirable.

Vos missions

  • Anticipate CEO's needs and resolve issues proactively; manage personal appointments, errands, and time-sensitive administrative matters
  • Manage CEO's emails, calendar, meetings, and provide daily check-ins via WhatsApp or phone to keep informed
  • Book and manage travel arrangements (flights, accommodations, itineraries) and organize personal and business events
  • Coordinate with administrative staff, delegate tasks, monitor progress, and manage ad-hoc business and personal administrative work
  • Support business projects by organizing materials, scheduling meetings, managing timelines, and conducting research for decision-making

Profil recherché

  • You are proactive and resourceful with strong anticipatory skills
  • You thrive working independently with minimal supervision
  • You have experience supporting C-level executives in fast-paced environments
  • You understand and respect both Islamic practices and Western business culture
  • You have eCommerce industry background or familiarity

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About the Role

We're seeking a proactive and flexible Executive Assistant to support the CEO of an eCommerce company with both personal and business tasks. This is a 50/50 blend of responsibilities requiring someone who can anticipate needs, stay organized, and take initiative to keep operations running smoothly, allowing the CEO to focus on strategic priorities.

Main Responsibilities

  • Anticipate the CEO's needs by identifying and resolving issues before they arise, handling personal appointments, errands, and time-sensitive administrative matters
  • Manage and prioritize the CEO's emails, calendar scheduling, coordinate meetings, and provide proactive daily check-ins via WhatsApp or phone
  • Book and manage travel arrangements including flights, accommodations, and itineraries; organize personal and business events
  • Act as primary point of contact for administrative staff, delegate tasks, monitor progress, and manage ad-hoc business and personal administrative tasks
  • Support small business projects by organizing materials, scheduling meetings, managing timelines, and conducting basic research to assist decision-making

Key Requirements

  • Proven experience as an Executive Assistant
  • Highly organized, detail-oriented, and able to work independently with minimal oversight
  • Available 9 AM to 6 PM EST with flexibility for after-hours needs
  • Strong understanding of both Islamic practices and Western culture
  • Experience with eCommerce is highly desirable
  • Reliable internet connection and ability to work remotely

What We're Looking For

A resourceful professional who loves working independently and can make the CEO's life easier by managing both personal and business administrative tasks efficiently without requiring extensive hand-holding.

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