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Position Summary
The Procurement Administrative Assistant assists the Director in maintaining efficient workflow management and ensuring coordination between different purchasing units at Al Akhawayn University, a prestigious international liberal arts institution located in Ifrane, Morocco.
Main Responsibilities
- Plan, organize, and manage secretarial and clerical functions of the procurement office
- Coordinate with AUI departments and services to ensure timely information flow and follow-up on purchasing matters
- Draft, type, and format professional correspondence including letters, faxes, and memoranda
- Maintain the Manager's calendar, schedule appointments, and control incoming and outgoing office communications
- Establish and maintain office filing systems, manage records archiving, and prepare tax exemption files
- Receive, record, and dispatch purchase requests; perform purchasing duties when needed and assist with budget processing
Required Qualifications
- Bachelor's degree or equivalent (preferred in economics or business administration)
- Previous working experience in a related administrative or procurement position
- Strong knowledge of administrative and clerical procedures, word processing, and professional writing
- Proficiency in managing files, records, and office systems and terminology
About Al Akhawayn University
Founded in 1995, Al Akhawayn University offers a uniquely international American liberal arts education with a global common core program, academics conducted in English, and a vibrant residential campus community. The university is situated in the beautiful Middle Atlas Mountains with easy access to major Moroccan cities.
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