Administrative Specialist

About the Role

We are seeking a detail-oriented and proactive Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining accurate records, and supporting teams with day-to-day administrative needs.

Main Responsibilities

• Provide administrative support to internal teams and managers
• Manage and organize documents, records, files, and databases
• Process and maintain accurate administrative information and data
• Prepare, format, and update reports, spreadsheets, presentations, and other documents
• Manage emails, calendars, meetings, appointments, and routine administrative requests
• Coordinate information and tasks between internal teams and external contacts
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion
• Perform data entry and verify information for accuracy and completeness
• Assist with invoices, expense reports, purchase requests, and other administrative processes
• Maintain organized digital filing and document management systems
• Support onboarding, internal processes, and other administrative projects
• Identify administrative issues and recommend improvements to processes and workflows
• Ensure company policies and administrative procedures are followed consistently
• Maintain confidentiality when handling sensitive business and employee information

Required Skills

• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong data entry and documentation skills
• Ability to prioritize and manage multiple tasks simultaneously
• Proficiency with Google Workspace or Microsoft Office
• Strong problem-solving and follow-up abilities
• Ability to work independently and take initiative

Key Requirements

• Previous experience in administrative support, office administration, operations, or coordination
• Experience managing documents, records, data, schedules, and administrative processes
• Strong computer and digital skills
• Ability to work independently and collaborate effectively with remote teams
• Ability to manage multiple priorities in a fast-paced environment
• Reliable internet connection and suitable setup for remote work
• English proficiency required for communication with English-speaking teams and stakeholders