ScaleJet | eCommerce HR agency

Executive Assistant to CEO – eCommerce

Rabat

CDI / Temps pleinTélétravail1–3 ansAnglaisAdministration / Office managementE-commerce

L’essentiel du poste

Résumé par Postule AI

Executive Assistant role supporting a CEO in the eCommerce sector with a balanced mix of personal and business administrative tasks. Responsibilities include calendar and email management, travel arrangements, team coordination, and project support. The ideal candidate is proactive, detail-oriented, and able to work independently in a remote environment with EST availability.

Vos missions

  • Manage CEO's emails, calendar, and communications; coordinate meetings and provide daily check-ins
  • Book and organize travel arrangements and personal/business events occurring every couple of months
  • Act as primary contact for administrative staff; delegate tasks and monitor progress
  • Anticipate CEO's needs and resolve issues before they arise to minimize distractions
  • Support business projects, conduct research, and manage ad-hoc administrative tasks

Profil recherché

  • You thrive working independently and anticipating needs without constant direction
  • You have proven experience as an Executive Assistant with strong organizational skills
  • You're comfortable with a diverse cultural context and understand Islamic practices
  • You're available during EST business hours and can handle occasional after-hours flexibility

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About the Role

We're seeking a proactive and flexible Executive Assistant to support the CEO of an eCommerce company (voilechic.com) with both personal and business tasks. This is a 50/50 blend of responsibilities requiring someone who can anticipate needs, stay organized, and take initiative to keep operations running smoothly behind the scenes.

Main Responsibilities

  • Routine and Task Management: Anticipate the CEO's needs by identifying and resolving issues before they arise; handle personal appointments, errands, and time-sensitive administrative matters.
  • Email, Calendar, and Communication: Manage and prioritize emails, oversee calendar scheduling, coordinate meetings, and provide proactive daily check-ins via WhatsApp or phone.
  • Travel and Event Arrangements: Book and manage all travel arrangements (flights, accommodations, itineraries); organize personal and business-related events.
  • Administrative Support and Team Coordination: Act as primary point of contact for administrative staff; delegate tasks, monitor progress, and manage ad-hoc business and personal administrative tasks.
  • Project Assistance: Support small business-related projects, conduct basic research, and provide summaries to assist with decision-making.

Requirements

  • Proven experience as an Executive Assistant
  • Proactive in anticipating needs and resolving issues independently
  • Highly organized, detail-oriented, and able to work independently with minimal oversight
  • Available 9 AM to 6 PM EST, with flexibility for after-hours support
  • Strong understanding of both Islamic practices and Western culture
  • Reliable internet connection and ability to work remotely

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