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Executive Virtual Assistant

Casablanca

800 – 2 000 $ par moisCDD / ContratTélétravail1–3 ansAnglaisAdministration / Office managementCabinet de recrutement

L’essentiel du poste

Résumé par Postule AI

Executive Virtual Assistant role supporting senior leadership in a remote, US time zone environment. Requires proven experience as an Executive or Virtual Assistant with demonstrated remote work expertise using collaboration tools like Slack, Zoom, and Google Workspace. Must have prior experience with US or UK-based companies. Responsibilities include calendar management, meeting coordination, email handling, document preparation, travel coordination, and stakeholder liaison work. Ideal candidate is highly organized, detail-oriented, discreet, and proactive in a fast-paced setting.

Vos missions

  • Manage executive calendars including scheduling meetings across time zones and prioritizing appointments
  • Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items
  • Handle email management, correspondence, and follow-ups on behalf of executives
  • Prepare and edit documents, presentations, reports, and spreadsheets
  • Coordinate travel arrangements and itineraries when required
  • Act as liaison between executives and internal/external stakeholders

Profil recherché

  • You have proven experience as an Executive or Virtual Assistant supporting C-level or senior leadership
  • You are comfortable working independently in a remote environment with strong self-management skills
  • You have prior experience with US or UK-based companies and remote collaboration platforms
  • You thrive in fast-paced environments and can anticipate needs while managing multiple priorities

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Role Overview

We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

  • Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments
  • Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items
  • Handle email management, correspondence, and follow-ups on behalf of executives
  • Prepare and edit documents, presentations, reports, and spreadsheets
  • Coordinate travel arrangements and itineraries when required
  • Act as a liaison between executives and internal and external stakeholders

Required Qualifications

  • Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
  • Demonstrated prior remote work experience with fluency in remote collaboration tools such as Slack, Zoom, Google Workspace, and Asana
  • Experience working with US or UK-based companies
  • Strong organizational and time-management skills with the ability to prioritize effectively
  • Excellent written and verbal communication skills in English
  • High level of discretion, professionalism, and reliability

Preferred Qualifications

  • Experience supporting C-level executives or founders
  • Familiarity with project management or CRM tools
  • Background in a fast-paced startup or professional services environment

Tools & Technology

  • Google Workspace (Gmail, Calendar, Docs, Sheets)
  • Slack, Zoom, Microsoft Teams
  • Asana, Trello, or similar project management tools
  • Calendar scheduling tools such as Calendly
  • Document management and cloud storage platforms such as Google Drive

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